we provide you some information hereunder that it is necessary to bring to your attention, not only to comply with the obligations referred to in the Regulation (EU) 2016/679, but also because the transparency and the fairness towards our customers are fundamental parts of our activity.
The Controller of your personal data is Sweden & Martina S.p.A., responsible to you for the legitimate and proper use of your personal data and that you may contact for any information or request at the following addresses:
Sweden & Martina Spa
Via Veneto, 10, 35020 Due Carrare PD, IT
| Contacts and addresses: | |
| Phone | +39.049.9124300 |
| privacy@sweden-martina.com | |
| Web | www.sweden-martina.com |
Data Protection Officer (DPO):
dpo@ sweden-martina.com
1. PRIVACY POLICY - CUSTOMER PRIVACY POLICY
Intended use of data
Your personal data are collected and processed for the intended purposes listed hereunder together with the applicable legal basis:
Processing: Sale
| Purpose | Processed data | Legal Basis | Duration |
| Promotional activities | Name, address or other personally identifiable information; Contact details (telephone number, email, etc.) | Legitimate interest of the controller to promote goods and services | 10 years from the performance year |
| Supply of goods and services | Name, address or other personally identifiable information; Contact details (telephone number, email, etc.) | Pre-contractual, contract | 10 years from the performance year |
| Purpose | Processed data | Legal Basis | Duration |
| Customer Relationship Management | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Contact details (telephone number, email, etc.) | Contract | 10 years from the termination year of the last contract |
Processing: Reception
| Purpose | Processed data | Legal Basis | Duration |
| Tracking of the people who enter company premises |
Name, address or other personally identifiable information; Contact details (telephone number, email, etc.); Stated profession |
Legitimate interest of the controller | 1 year from the year of data acquisition |
| Filtering of telephone calls | Name, address or other personally identifiable information; Contact details (telephone number, email, etc.); Stated profession |
Legitimate interest of the controller | 1 year from the year of data acquisition |
Processing: Accounting
| Purpose | Processed data | Legal Basis | Duration |
| Keeping of financial records | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities | Legal obligation | 10 years from the relevant accounting period |
| Tax obligations | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities | Legal obligation | 10 years from the relevant accounting period |
Processing: Billing and Transport Document
| Purpose | Processed data | Legal Basis | Duration |
| Delivery of goods | Name, address or other personally identifiable information | Contract | 10 years from the performance year |
Processing: Management Control
| Purpose | Processed data | Legal Basis | Duration |
| Internal control system | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, and insurance activities; Work (present, previous occupation, curriculum vitae, etc.); Position in the company |
Legitimate interest of the controller in the analytical verification of economic and financial management | 10 years from the performance year |
Processing: Quality Control
| Purpose | Processed data | Legal Basis | Duration |
| Quality control of goods and services | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Product quality certificates | Legitimate interest of the controller to check the provided and received goods and services | 10 years from the performance year |
Processing: Customer Service
| Purpose | Processed data | Legal Basis | Duration |
| Measurement of customer satisfaction | Name, address or other personally identifiable information; tax code and other personal identification numbers; Data on behaviour, users', consumers', contributors', etc. profiles; Contact details (telephone number, email, etc.); | Contract | 10 years from the termination year of the last contract |
| Technical assistance to customers | Name, address or other personally identifiable information; tax code and other personal identification numbers; Data on behaviour, users', consumers', contributors', etc. profiles; Contact details (telephone number, email, etc.); | Contract | 10 years from the termination year of the last contract |
Processing: Marketing and assignment to a Partner
| Purpose | Processed data | Legal Basis | Duration |
| Marketing (market analysis and surveys) | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal. |
| Sending of information and/or advertising material also via telephone or internet | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal. |
Recipients: Your data may be disclosed to social security and welfare entities, banking institutions, freelance professionals also associated, companies or businesses. Disclosure to some of these entities may be carried out only in case of a contractual and/or legal obligation.
Processing: Online Pubblication
| Purpose | Processed data | Legal Basis | Duration |
| Online publication in a specific special area inside portals related to the controller of the customer's contact data | Name, tax code, address, other contact details | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal |
Processing: Video surveillance
| Purpose | Processed data | Legal Basis | Duration |
| Protection of company assets |
Images; Video recordings |
Legitimate interest of the controller | 7 days |
| Safety of persons | Images; Video recordings |
Legitimate interest of the controller | 7 days |
| Perimeter security, against trespassing and damage to the property |
Images; Video recordings |
Legitimate interest of the controller | 7 days |
Categories of recipients: Your data will not be disclosed to any recipient, except in case of need.
Processing: Activities planning and checking
| Purpose | Processed data | Legal Basis | Duration |
| Activities planning and checking | NIN or any other personal identification number; Name, address, or any other identification element; Economic, commercial, financial, insurance activities; Role in the company; Quality/professional certificates; Quality certificates of the products |
Legitimate interest of the controller | 10 years from the performance year |
Categories of recipients: Your data will not be disclosed to any recipient
Besides this information, in order to assure that your data is processed in the most fair and transparent manner, you should be aware that:
- Except for the purposes based on consent, the provision of your data is compulsory, otherwise it will not be possible to supply the good or to deliver the requested service
- you have the right to request the data controller to be given access to your personal data and rectification or erasure of the same or the restriction of the processing that concerns you or to object to their processing
- if you have given your consent to one or more specific uses, you have the right to withdraw such consent anytime
- you have the right to lodge a complaint with the following Supervisory Authority: Garante per la protezione dei dati personali (Italian Data Protection Authority)
- the data will be processed by full automated, semi-automated and non-automated means
2. PRIVACY POLICY FOR MARKETING INITIATIVES
Your personal data are collected and processed for the intended purposes listed hereunder together with the applicable legal basis:
Processing: Marketing and assignment to a Partner
| Purpose | Processed data | Legal Basis | Duration |
| Marketing (market analysis and surveys) | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal |
| Sending of information and/or advertising material also via telephone or internet | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal |
Besides this information, in order to assure that your data is processed in the most fair and transparent manner, you should be aware that:
- Except for the purposes based on consent, the provision of your data is compulsory, otherwise it will not be possible to supply the good or to deliver the requested service
- you have the right to request the data controller to be given access to your personal data and rectification or erasure of the same or the restriction of the processing that concerns you or to object to their processing
- if you have given your consent to one or more specific uses, you have the right to withdraw such consent anytime
- you have the right to lodge a complaint with the following Supervisory Authority: Garante per la protezione dei dati personali (Italian Data Protection Authority)
- the data will be processed by full automated, semi-automated and non-automated means
3. PARTICIPATION IN COURSES AND EVENTS-COURSES AND EVENTS PRIVACY POLICY
Your personal data are collected and processed for the intended purposes listed hereunder together with the applicable legal basis:
Processing: Accounting
| Purpose | Processed data | Legal Basis | Duration |
| Tax obligations | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities | Legal obligation | 10 years from the relevant accounting period |
Processing: Customer Relationship Management
| Purpose | Processed data | Legal Basis | Duration |
| Customer Relationship Management | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Contact details (telephone number, email, etc.) | Contract | 10 years from the termination year of the last contract |
Processing: Marketing
| Purpose | Processed data | Legal Basis | Duration |
| Marketing (market analysis and surveys) | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal. |
| Sending of informational and/or advertising on training courses and products material also via telephone or internet | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Economic, commercial, financial, insurance activities; Contact details (telephone number, email, etc.) | Consent | Until withdrawal of consent. The data will be stored for 10 years from the year of withdrawal. |
Besides this information, in order to assure that your data is processed in the most fair and transparent manner, you should be aware that:
- Except for the purposes based on consent, the provision of your data is compulsory, otherwise it will not be possible to supply the good or to deliver the requested service
- you have the right to request the data controller to be given access to your personal data and rectification or erasure of the same or the restriction of the processing that concerns you or to object to their processing
- if you have given your consent to one or more specific purposes, you have the right to withdraw such consent anytime
- you have the right to lodge a complaint with the following Supervisory Authority: Garante per la protezione dei dati personali (Italian Data Protection Authority)
- the data will be processed by full automated, semi-automated and nonautomated means
4. STAFF SEARCH
Processing: Staff Search
| Purpose | Processed data | Legal Basis | Duration |
| Search of the staff to be hired by the company | Tax code and other personal identification numbers; Name, address or other personally identifiable information; Work (present, previous occupation, curriculum vitae, etc.); Education and knowledge; Professional certifications; E-mail address; Province of residence; Stated profession; Topics of interest; Sex m/f; Work | Pre-contractual | 2 years from the year of data acquisition |
Recipients: Your data could be disclosed to other societies of the Group Sweden & Martina.
Processing: Staff Selection
| Purpose | Processed data | Legal Basis | Duration |
| Staff recruitment and selection | Tax code and other personal identification numbers; Data on criminal convictions and offences; Work (present, previous occupation, curriculum vitae, etc.); Education and knowledge; Fitness for work; E-mail address; Province of residence; Stated profession; Topics of interest; Sex m/f; Work | Pre-contractual | 2 years from the the year of data acquisition |
Recipients: Your data could be disclosed to other societies of the Group Sweden & Martina.
Processing: Activity planning and control
| Purpose | Processed data | Legal Basis | Duration |
| Activity planning and control | Tax code and other personal identification numbers; Full name, surname, personal address, shipping address, other data of personal identification; Economic, commercial, financial, insurance activities; Role covered in the company; Professional quality certificates; Product quality certificates; |
Legitimate interest of the owner | 10 years from the the year of data acquisition |
Recipients: Your data could be disclosed to other societies of the Group Sweden & Martina.
Processing: Staff Evaluation
| Purpose | Processed data | Legal Basis | Duration |
| Staff performance evaluation | Tax code and other personal identification numbers; Full name, surname, personal address, shipping address, other data of personal identification; Work (present, previous occupation, curriculum vitae, etc.); Education and knowledge; Role covered in the company; |
Contractual | 10 years from the year of termination of the contract |
Recipients: Your data could be disclosed to other societies of the Group Sweden & Martina.
Processing: Generic Training
| Purpose | Processed data | Legal Basis | Duration |
| Staff training | Tax code and other personal identification numbers; Full name, surname, personal address, shipping address, other data of personal identification; Work (present, previous occupation, curriculum vitae, etc.); Education and knowledge; Role covered in the company; Fitness for work; Professional quality certificates; |
Legitimate interest of the owner | 10 years from the year of termination of the contract |
Recipients: Individual or associated consultants and freelancers (Consultants or professionals who practice specific personnel training activities), Companies and enterprises (Companies or organizations that practice specific personnel training activities).
Processing: Video surveillance
| Purpose | Processed data | Legal Basis | Duration |
| Heritage protection | Images; Video recordings |
Legitimate interest of the owner | 7 Days |
| People safety | Images; | Legitimate interest of the owner | 7 Days |
| Perimeter security, against intrusions and property damage | Video recordings | Legitimate interest of the owner | 7 Days |
Recipients: Your data will not be disclosed to any recipient, except in cases of necessity.
Duration: In addition to the time necessary for the maturity of the statute of limitations in relation to mutual rights
CHANGES TO THIS PRIVACY POLICY
The Data Controller reserves the right to make changes to this privacy policy at any time, notifying the interested parties. In case of non-acceptance of the changes made to this privacy policy, the interested party may request the Data Controller to remove their Personal Data.
Unless otherwise specified.
Besides this information, in order to assure that your data is processed in the most fair and transparent manner, you should be aware that:
- Except for the purposes based on consent, the provision of your data is compulsory, otherwise it will not be possible to supply the good or to deliver the requested service
- you have the right to request the data controller to be given access to your personal data and rectification or erasure of the same or the restriction of the processing that concerns you or to object to their processing
- if you have given your consent to one or more specific uses, you have the right to withdraw such consent anytime
- you have the right to lodge a complaint with the following Supervisory Authority: Garante per la protezione dei dati personali (Italian Data Protection Authority)
- the data will be processed by full automated, semi-automated and non-automated means
Where required by this privacy policy you have the legal obligation to provide your data otherwise you are subject to sanctions as required by law